Hiring as an Independent Contractor

UCSF departments and projects may opt to hiring independent contractors to work internationally. Independent contractors are experts who perform specialized and finite work on a deliverables basis. Independent contractors can be hired through the procurement processes of UCSF’s Supply Chain Management (SCM), Global Program, or through PEOs. International independent contractors are subject to terms and local conditions as set forth by the country in which the work will take place.

Classifying an Independent Contractor
Employee vs Independent Contractor
  • Work is an integral part of the organization
  • Providing services that are ongoing in nature – no clear outputs
  • Direct oversight of the individual is required
  • Required to follow UCSF policies on time and attendance
  • Entitled to benefits and logistical/operational support such as computers, office space, office supplies, etc.
  
  • Work is specialized and finite
  • Deliverables based work with clearly defined outputs
  • Work can be completed without direct management or oversight
  • No requirement to follow time and attendance policies
  • Professional fees are inclusive of all costs, including insurance, office space, and equipment
  • Services are offered and provided to other organizations
Processing Independent Contractor Agreements
1 Identify Hiring Need The project team reviews hiring options and identifies the most appropriate choice for which they need to hire additional support. The project team should define the scope and qualifications for the position.
2 Complete Statement of Work (SOW) and Foreign Location Form Project teams should complete the SOW Template and Foreign Location Form and submit to IRSO.
3 Submit to IRSO for Review IRSO to work with project team to ensure SOW is compliant with contractor definition and local country labor laws.
4 Initiate Requisition in BearBuy Project teams will initiate the requisition process in BearBuy, uploading the cleared SOW and Foreign location form to the system.
5 Insert tax language IRSO will provide a tax clause to SCM through BearBuy to be included in the ICA.
6 Finalize contract SCM sends the final contract to the independent contractor signing.